PST (aka Personal Storage Table) is the file format that Microsoft Outlook supports and stores the user’s data, like emails, contacts, events, etc. As the PST file keeps storing the data of the users, at a point, the size of the PST file becomes more extensive, which increases the chances of corruption in the Outlook PST file.
Therefore, users must split Outlook PSTfile to eliminate the risk of corruption in PST files. Here, in this guide, we discuss the possible solutions to make this task for the users. Also, we will share the step-by-step procedure for all the answers so that users can understand the working of each method easily.
Solutions to split large PST file of Outlook email client
Users
choose the manual method or a professional PST Splitter Tool to break a large
PST file into smaller ones. The manual methods are various that can do this
task, which we will elaborate on in this guide. To work with the manual
methods, users need an Outlook email client in their system. So, let us begin
the procedure to split large PST file using the manual methods and then with
the professional third-party tool.
Traditional methods to split Outlook PST file
Here, we
will share three native methods that users can use to split Outlook PST file
into smaller parts. Understand all the steps of all manual procedures carefully
so that you can proceed with your task quickly.
Method 1: With the help of “Move to Folder Option”
Step1: Run Microsoft Outlook in your system.
Step2: Click on the File tab and then the Account settings dropdown.
Step 3: Now, press the Account settings...
Step 4: Click the Data file option and then hit the Add button.
Step5: After adding the PST file, go to the Home tab and open your Outlook profile’s old PST file.
Step 6: Select the items that you want to move to the newly created
Outlook data file.
Step 7: To move the items, click on the Move button from the ribbon bar and press the Copy to Folder.
Step8: On the Copy to Folder wizard, select the newly created Outlook data file to move the selected items from the old PST file.
Step 9: After that, delete the copied items from the old PST file to
reduce the size of your old PST file.
Method 2: Using the Outlook Import/Export option
In this
method, we are going to use the Outlook Import/Export technique to split large
PST file of MS Outlook. Follow the below-given steps and open your Outlook
email client to move with the below steps.
Step1: Go to the File menu after opening the Outlook email client.
Step 2: Then click Open and Export and hit the Import/Export option.
Step 3: On the Import/Export window, choose the Export to a file option and click the Next.
Step 4: After that, select the Outlook data file (.pst) option and hit the Next button.
Step 5: Choose folders to export and tick the include subfolders checkbox, and then click Next.
Step 6: Tap the Browse button and choose the location to save the resultant PST file. Also, select the Do not export duplicate items option and then press the Finish button.
Step 7: Set a password for your PST file if you want, or hit the cancel button.
By
following these steps, a new PST file will be created.
Method 3: Using the Archive Wizard PST Size Reduce Method
Now, we are
moving to the third method to split Outlook PST file into small sizes. So,
understand all the steps and execute them to ideally reduce the size of the
desired PST file of your Outlook.
Step 1: Open the MS Outlook email client and navigate to the File tab and
then the Info option.
Step 2: After that, hit the Cleanup Tools and then Archive... option.
Step 3: Now, choose the needed Archive folder, and choose a date till before of which you want to Archive.
Step 4: Press the Browse button to save items and enter a name for the new
PST file.
Step5: After that, click Ok; the new PST file will save on the desired
location.
With the
help of this method, users can complete their tasks to reduce the size of the
larger PST file.
Drawbacks of the traditional ways to split Outlook PST file into smaller ones
The manual
methods may affect the integrity of your PST file data, and also there are huge
chances of data loss. These methods are also not safe for the users who are
trying this process for the first time. Check out more drawbacks of the manual
methods in the below section.
- These methods take a longer time to split Outlook PST file into smaller parts.
- There is no
guarantee of data security with the manual methods.
- Need proper technical knowledge to operate these native methods.
- High chance that one can lose control over the process at any time.
- Users can not
split PST file by year using these methods.
As you can
see, there are various drawbacks of the manual methods, so it becomes difficult
for the users to work with the manual methods. Therefore, the best way that
users can choose to perform this task is with the professional PST Splitter
Tool that Shoviv offers. Read the paragraph below and learn more about the
Shoviv professional tool and how it works to finish this splitting process.
Shoviv Advanced Tool to break a large PST file into multiple ones
Shoviv PST Splitter Tool gives various options to split a large Outlook data file into various parts. This software works without any restrictions and allows the addition of even large and multiple PST files. It provides an easy working process which makes this software procedure easily understandable to every user.
This
software has a simple user interface that allows users to split Outlook PST files
without having any issues. Users also can use the different options to split
their Outlook data file into multiple ones with this tool.
Now, we are
sharing the step-by-step process to split Outlook data files using Shoviv
software.
Step 1: Download and run the tool mentioned above in your system.
Step 2: Go to the Browse Button to choose the desired PST file location or search the PST file by name.
Step 3: After selecting the needed PST file, click on the Next button.
Step 4: Now, enter the location in the target folder to save the resultant
file and deselect/select the subfolders from the list.
Step 5: Choose the option through which basis you want to split your PST file. To split PST file by year, choose the by year option. Then, press the Next button.
Step 6: The process will begin in the new window, and the PST file will start splitting.
Step 7: Click the Ok button after completing the whole process, and at last, press the Finish button.
Wrapping Up
In this guide, we have learned three manual ways and a professional method to split Outlook PST file into multiple parts. As we have listed that there are many drawbacks to the manual method.
So, we suggest users choose the Shoviv
professional third-party tool to work on large PST files to break them into
smaller ones. This software’s free trial version is also available on the
official website of Shoviv, which users can download to check out its features
more deeply.