Saturday, July 17, 2021

One-Stop Office 365 Backup Solution | Office 365 Email Backup Tool

Office 365 Email Backup

Microsoft Office 365 is currently the most common business productivity suite used by millions of users worldwide. With Office 365, users can work online from anywhere and anytime. In simple words, Office 365 brings Microsoft Office to the cloud. But as we say, every coin has two faces; it also brings many types of risks. 

Microsoft has already mentioned on their retention policies that Microsoft is not liable for any data loss and suggests users backup Office 365 emails using the third-party tool.  Due to this, there is an immediate requirement to backup Office 365email. 

Now the question arises How to backup Office 365 mailboxes including emails, Contacts, and Calendars. 

How To Backup Office 365 Mailboxes?

We will not waste your time and comes directly to the point. Microsoft doesn’t provide any inbuilt utility to backup Office 365 emails. To say, you can use the eDiscovery method, but it is not a recommended way as it has multiple drawbacks and limitations. The biggest drawback of the manual method is, it has no guarantee of successful backup. Besides this, a single mistake can make your Office 365 data disappear. 

Whenever people ask How to backup Office 365 emails securely and effortlessly, Shoviv Office365 backup and restore software is the name that comes to our mind first.  

Shoviv Office 365 Backup and Restore Software

It is a professionally developed Office 365 Email backup solution trusted and recommended by many Microsoft MVPs and administrators. The software offers a simple user interface that makes the backup process effortless for everyone. The software has multiple advanced features to backup Office 365 emails as desired. Some of Shoviv Office 365 backup and restore software’s features are:

Grant Delegate rights:

In Shoviv Office 365 backup and restore software, you can assign delegate rights of user mailboxes to the global admin with a single click. By providing the delegate rights to the admin,the admin can behave as the mailbox owner. Hence admin can see, write and export emails of the mailbox.

Backup Public Folder & Archive Mailboxes:

With this Office 365 email backup solution, users can backup archive mailboxes and public folders of Office 365 without any extra cost and effort.

Filter Option:

The software provides an option of item filter based on the include/exclude item date range, message class, and folder filter criteria. Using the filter option, users can include/exclude desired items and folders from the process. 

Scheduler Feature:

We all know, Office 365 users receive emails every day that arise the need for backup in every month/week/ and might daily. For this, Shoviv Office 365 mailbox backup solution offers a scheduler feature. The scheduler feature allows users to schedule the backup process simultaneously, daily, weekly, and monthly basis.

This feature is very helpful for organizations and Office 365 administrators. Once users scheduled the backup process, they can close the software, and it will back up the Office 365 emails without appearing on the screen. 

Incremental Backup:

With this software, if your network gets fade out and the backup process gets interrupted, it has a default incremental backup feature. This feature resumes the interrupted backup process and also prevents duplicity in the PST file. 

Also Checkout - 7 Best Free Methods To Repair Corrupted OST File

Multiple Backup Jobs:

Shoviv Office 365 backup solution allows users to create multiple backup jobs and run them simultaneously. Creating multiple backup jobs will increase the speed of the backup process. For Example, if you have 200 mailboxes, then create 10backup jobs with 20mailboxes for each job. 

Establish Connection Once:

We all know, users will need to backup Office 365 emails in the future, and nobody wants to repeat the same process. To enhance the user experience, Shoviv Office 365 backup and restore software allows users to create the Office 365 connection once and run the backup process consequently. 

Split PST file:

The software creates a backup in PST file format. If you’re familiar with the PST file, you may know that it has a size restriction of 50GB. For eliminating the oversize issue in backup files, the software offers a split feature. Using the Split feature, users have to select a particular file size, and the software will split the resultant PST file in that size. 

Free Trial Version:

The software offers a free trial version to check the software skills before purchasing the licensed version. The trial version also allows to backup of the first 50 items per folder. 

Finishing Up

Office 365 has approximately 240 million users, and many of them make a blunder as they think Office 365 emails did not need a backup. Having a backup is like an insurance policy and comes in handy in many data loss scenarios. Even Microsoft suggests users keep a complete backup of Office 365 mailboxes. 

We suggest installing and use the free trial version of this software before investing money in a random solution. At last, the call will be yours; whatever you choose, choose as per need and ease.