Google Workspace is a cloud-based service that Google offers users to manage their business works. It provides various features and productive applications for users to ease their work. The productive applications include Gmail, Spreadsheet, Drive, etc.
As we know, Google provides better security to users’ data, but still, it is your responsibility to take a backup for Google Workspace data to keep it safe. Apart from this, there are various reasons why users look to take the backup of their essential data.
If you have reached to this blog, then here you will get the answers to all your questions. In this blog, we will discuss the reasons and solutions to accomplish this task in a trouble-free manner.
Reasons to Backup the G Suite Data
·
Accidental or intentional deletion of your crucial data
We already
know Google provides limited space to store data in G Suite. Sometimes, it
shows a notification of running out of space, due to which users delete some
file that seems less important. But what happens if you need these files in the
future? So, to avoid this situation, users look to keep a backup for Google
Workspace data in local storage.
·
Malicious Attack
Now every
user knows about the third-party applications that they use for some
professional work. But while users add these third-party applications, users
click the allow to give them access without going through the deep details
about the permissions. These permissions work as a gateway for hackers, and
they easily access your important files. For this, G Suite backup keeps your
data safe from these attacks.
·
Lost Device
Google
permits their user to access Google Workspace data from anywhere at any time,
due to which users sign in with their account on multiple devices in case if
their device gets stolen or lost. It could become a reason to expose your
important data through which anyone can take benefits. If you take a backup for
Google Workspace data, it would be beneficial for you to keep your data
safe.
·
Ransomware
There are
various websites or malicious softwares available on the internet that can harm
your data. No one wants to lose or share their crucial data with any other
person. For this, users can look to keep a backup of their data if such a
situation happens. Users can easily restore their whole data from the backup.
It works as a boon in such cases.
·
Employee leaves the organization.
Sometimes,
an employee leaves the organization, and they need to retain the data of their
ex-employee for official purposes. For this, keeping a backup for Google
Workspace data will become helpful. Admin can easily retain the whole data by
taking the backup of the particular items that they want.
Besides
these reasons, there are more factors for which users look a way to perform
this task without making much effort. So, to simplify this task, users can go
for the Shoviv professional software, which efficiently works to provide quick
results.
Solutions to Backup Google Workspace data
To complete this backup, users can opt for the manual and professional third-party tool. The manual methods are free of cost, which users can use to take a backup for Google Workspace data. However, experts do not recommend users go with the manual method it is because of its drawbacks.
It takes ample
time to accomplish the backup task. Moreover, users can only use the MBOX file
format to take the backup of the Google Workspace data. It provides a limited
time period to download the backup of the data.
Therefore, it would be better to choose the best automated G Suite backup solutions that work without any limitations to perform
this task. For this, users can look for the Shoviv professional software.
Below, we shared some of the best features of the manual method.
Features of the Shoviv G Suite (Google Workspace) Backup Tool
Shoviv G Suite Backup and Restore Tool comes up with a
variety of features that help users to make this task effortless. This software
has no limitations on adding unlimited mailboxes as well as the size of
mailboxes. Moreover, it provides an excellent working experience to its users
by providing advanced features. The process of this software is very fast and
easily understandable to all.
1.
It assembled various file formats, such as PST, MBOX, HTML, MSG, etc.,
that users can use to take a backup for Google Workspace emails.
2.
Users can also take help from its filter option to make the backup of
particular items.
3.
It also permits users to take incremental or full backups of the data.
Using the incremental export option, users can prevent the data from
duplicating items and also resume the task if it gets interrupted.
4.
Novice users also use this software to take a backup for Google
Workspace data.
5.
It allows users to create and run numerous jobs at a time without
affecting the processing speed.
6.
Users also can schedule backup jobs on a regular basis, such as daily,
weekly, or monthly.
This
software’s free trial version is also available on the official website of
Shoviv, which users can download to check its compatibility. In this free trial
version, users can process 50 items per folder without any hassle.
Step-by-step working of Shoviv software
Step 1: Download and install Shoviv G Suite Backup and Restore Tool.
Step 2: Press the Connect G Suite option. Fill up all the required details
to connect with G Suite. Then click the Connect button.
Step 3: Now choose the Backup Directory tab. Then, provide the path and
name to the backup directory and click Ok.
Step 4: Go to the Backup jobs option. Click the Add (+) icon to create a
new backup job.
Step 5: Select the mailbox that you want to back up.
Step 6: Now go to the Filter option and include or exclude desired
items.
- Here you can
include or exclude items using the date or folder-wise criteria.
- Check the
below-mentioned checkbox as per your demand.
Step 7: Set the maximum thread count and make other changes as per your
need.
Step 8: Use the scheduler option to schedule the job or select start
immediately after creating the job. At last, click the Create Backup Job
button.
Step 9: The process will begin to take a backup for Google Workspace
emails in the next window.
Step 10: Click the Save report button to keep a record of the whole
process. Finally, tap Finish.
Conclusion
This post
taught a reliable way that every user could easily use to perform this backup
task. At the end of this post, we suggest users keep a backup from Google
Workspace data by using Shoviv professional third-party tool. For a deep
understanding of this software, users also try out its free trial version,
which is available on the official website of Shoviv. This trial version will
be helpful in learning more about the software’s features and functionality.