Thursday, April 13, 2023

Best Ways To Convert PST to PDF: A Full Guide

Best Ways To Convert PST to PDF: A Full Guide

Are you trying to convert PST files into PDF format? If yes,  then this is the right platform for you to migrate all Outlook data files to PDF. In this blog, you will find here all your solutions for converting PST files into PDF format. 

This article mentions the manual as well as professional techniques to convert PST to PDF. In the professional method use a tool named PST Converter. To get the solution for solving your concern you should read this blog till the end.

PST file: The Outlook PST files contain all the data items within your Outlook account, as well as attachments. The issue with this file is that it can only be opened using Outlook. 

If any user wants to share an Outlook file while keeping the original data and formatting, they must change the PST file into PDF format. Let us explore some reasons why users need to convert PST to PDF format.

Factors Responsible For Converting PST to PDF

The following are the reasons that help you to understand why users need to convert PST to PST.

1.     PDF files are easily accessible and safe to use.

2.     PDF files are portable and can be easily and quickly shared with any device whereas PST files cannot.

3.     PDF file is a safe file format that protects the data with a password.

4.     Additionally, PDF files are platform-independent, making them accessible on a variety of devices, including desktops, tablets, mobiles, and iPads.

5.     The PDF format is used by several organizations for presenting the information.

These all are the reasons behind the conversion of PST to PDF format. Let’s move towards the method to convert PST to PDF.

Method 1. To Convert PST to PDF Using Adobe Acrobat Pro DC

For this task, Adobe Acrobat is a good choice. The program allows users to save emails as PDF files with attachments. But at the same time, it is quite costly. If you can afford it, go for it.

1.     First, Open Outlook on your system

2.     Then, go to the Adobe PDF tab from the ribbon.

3.     After that, select the message that you want to convert.

4.     Click on selected messages.

5.     From drop-down list, select Create New  PDF.

6.     From the new saving tab, choose the destination path.

7.     At last click on the save button.

If you select Append to existing PDF from the drop-down list, the new emails can also be saved in the previous PDF file.

Method 2. Convert PST to PDF Using Microsoft Print To PDF

This task can be performed on any version of MS Outlook. Just start Microsoft Print to PDF and follow the given instructions:

1.     First, open Microsoft Outlook on your device.

2.     Then Go to the file menu and Click on the Print button.

3.     From the drop-down list select the Printer and choose MS Print to PDF.

4.     At last, press the Print button and select the desired folder to save the PDF file.

By using the above manual methods you can convert PST file to PDF format. But using manual methods has disadvantages. Let’s see some of the limitations.

Limitations of Using Manual Methods

There are various limitations to using manual methods, some of the limitations are given below.

1.     The manual method is so difficult.

2.     The process is very complex for a non-technical person.

3.     It takes a long time to complete the process.

4.     It can convert only one email at a time.

5.     May occur the chances of losing the data during the conversion process.

To avoid such type of problem, you can use the expert’s suggested method using a tool PST Converter. With the help of this technique, you can easily convert PST to PDF without facing any issues. 

Before some days I have also tried this method and it gives a satisfactory result. If you want to make your conservation task easy then you take the help of this method. To save your time and effort, you can use its batch conversion feature to convert multiple Outlook data file to PDF. 

It can also import PST file to Gmail. This method is most suitable for inexperienced users so you can try this method for easy and safe conversion. Let's sum up the whole article in a few words.

Final Words

In this blog, we have mentioned both manual and professional methods to convert PST to PDF file format. We have also discussed the reasons why users need to export PST to PDF. But however, using the manual methods are so difficult and time-consuming. On the other hand, professional methods provide many advanced features that make the process easy. Hope, you find here your solution.