14 Reasons to Use Google Workspace For Business

Google workspace is Google’s cloud-based of productivity and collaborative applications that is easy to use, comes with maximum security, and simple to set up. Learn all the advantages of using Google workspace in your blog:

Personalization of your email: Google workspace allows users to make their business email address using the Gmail interface. When certain extensions are usually added to email addresses, for example @gmail.com or @yahoo.com, it interrupts the credibility of user’s email addresses. Now with Google workspace, such extensions can be replaced with surname.name@myfirm.lu, giving it a professional touch.

Group Email Address - Google workspace allows users to create group email ID with no additional charges. You can also add as many members as you like to that address.

Ownership of files: with Google workspace now, your company will own all the files and documents such as Google Docs, Slides and Sheets that have been created by your employees. As Google workspace allows users to own all business files, you could establish a new policy in your company demanding that your employees must back up their PC of Mac files to your company’s Google Drive. In this way, in case you fire an employee or if he/she resigns, you could still have the full access to all the files they have created while working for you.

Document sharing - as you and your employees will be having the same Google workspace account, it becomes much easier for your team to share documents with each other. You can give a view-only access to your employees to a Google Doc with the help of a few clicks.

Furthermore, Google workspace brings the opportunity to users to share a document, for instance, a spreadsheet with multiple members of your team, while at the same time, each member will have the option to make changes in the document for everyone. It also comes with a chat function that allows interaction in the form of messages or comments between members who are active on the document.

Enhanced teamwork and customer relations: Google Calendars allows multiple possibilities for enhanced customer relations as well as teamwork, such as:

• It allows automatic addition of emails to the calendar regarding an important event or appointment.
• It sends emails automatically to the participants of a team meeting for them to acknowledge their participation in the meeting.
• You can easily attach documents that are related to the appointment.
• It allows integration of Hangout links or video conferences in the invitations.

More storage space- while on one hand, Google workspace Basic allows a free storage space of 30 GB for each worker of your company, the Business as well as the Enterprise Google workspace plan, on the other hand allows unlimited storage spaces. The best feature of Google workspace is the search feature of Drive where you can search contents with the help of a single word. If you enter that word on the search box it automatically traces the file that you are looking for.

Spam protection and anti-piracy protection: With Google workspace, your employees will have their email accounts protected and secured from viruses and spams. Google has also provided a two-step authentication procedure which will alert users instantly any time someone tries to access your account via an unauthorized or new IP or device.

 

Google Docs - Google workspace word processing works in a similar manner as Microsoft Word, although there are some advanced features missing in it, it does not hinder most of professional works or usages. Also, Google Docs allows users to import document formats such as Microsoft or Adobe while saving them as per their original format.

 

Google sheets - Google Sheet is also similar to Microsoft Spreadsheet thus comes with an easy learning curve. Google spreadsheets also allow import of excel tables.

Google Slides - Google Slides works in a similar manner as PowerPoint which you can use to edit or design presentations with graphics, drawings as well as animations.

Google Forms - Google Forms allows users to create a survey or a questionnaire seamlessly. It has some in-built elements that help you save time and energy while aiding you to customize your creations based on your preference comfortably. If you use Google Forms questionnaire and send it to your employees, the answers you receive will then be compiled in a central document, automatically in real-time. Also, to make the experience even better, Google Forms allows these answers to be displayed graphically or statistically.

Easy collaboration anywhere, anytime: Google workspace as a cloud-based solution, is pretty much accessible from any media. The remote workers of your office will enjoy the same tools and working power allowing collaboration with your team in real time, regardless of their location.

 

Maximum compatibility- Google workspace integrates well with almost all the existing browsers including Mac, PC, smartphones, tablets of Apple, Android, or Windows Mobile OS.

 

Support from Google workspace service providers: new customers do not need to worry as they will get 24/7 support from the service providers through phone, mail, or live chat to solve any issue that may arise.

 

Conclusion:

Some Google workspace features such as advanced security or storage capacities depend on the plan that you choose. It essentially has three packages: Basic, Business and the Enterprise plan, each offering specific features. Choose the right one based on your requirement.