How to Use SharePoint Migration Tool? Efficiently

SharePoint migration tool is developed by experts to perform SharePoint Online migrations. There are several scenarios in which organizations need to perform the migration. These include the merger of organizations, acquisition, or restructuring.  The scenarios for migration can vary according to the demands of organizations. 

 

SharePoint’s online and on-premise variations are used in organizations. Although the SharePoint on-premise and Online vary due to their features. But even after knowing them, some organizations prefer on-premise over the Online.

 

So, don’t worry whether you are using SharePoint Online or On-premise. If you want to migrate to SharePoint Online, then you can stick to this write-up. Here you will find both methods. So, let’s get started.

 

How to Use SharePoint Migration Tool for SharePoint Online to Online Migration?

 

Because SharePoint is used to manage the crucial data of the organizations. It becomes essential that the tool selected for the SharePoint migration should be efficient. Therefore, after performing a lot of research and trials on the numerous tools. Microsoft experts recommend the SysTools SharePoint Migration Software. This tool is not only recommended by the Microsoft experts but also by the previous users. Let’s take a look at the tremendous features of the tool.

 

Key Features of the Tool

1. Users can choose the Sites to migrate and also filter them as per necessity. Its smart Date filter helps to filter out the sites based on the required date.

2. Support bulk site migration to another account without hampering the efficiency of the tool.

3. Users can also use batch migration to migrate the data into batches.

4. It incorporates an intuitive dashboard to track the end-to-end migration process.

5. Users can also stop and resume the migration process in between whenever required.

6. If there is a need to access SharePoint in between then users can use it. The newly arrived data can also be migrated to the destination account using the Delta migration option.

7. If there is a need to run the complete migration, users can use the Re-Run migration option.

8. The retry option is also in the tool to migrate the failed items.

9. To add users and sites, users can opt for Fetch, Import, and Download options.

10. This tool also generates reports after the end of the migration process. One is the Summary report and another one is the Detailed report.

 

How to Use SharePoint Migration Tool Efficiently?

Let’s see all of the steps in a detailed manner.

Step 1. Download the tool into your machine where you will perform migration. Also, make sure the machine is well-functioned and does not have any issues.

Step 2. After the successful downloading of the tool, install it correctly by providing the required information.

Step 3. Now, select the Source and Destination platforms in the tool as Office 365 for both one.

Step 4. Enable the Sites checkbox inside the workload section of the tool. As you tick the checkbox of the sites, the Document Libraries and Lists option are also enabled automatically.

Step 5. If you want to filter them then use the Date filter, you can also skip this step if it isn’t required. You can sort your data for migration using this step. It will reduce the migration time by eliminating unnecessary data for migration.

Step 6. Enter the O365 Admin account details in the Source account window. After that, click on the validate option to validate them. Once the source account details are validated successfully. Then move to the next step.

Step 7. Also, perform similar steps in the destination window by providing the destination account credentials. Validate these details as well to move forward to the next step.

Step 8. Add the users that are going to migrate into the tool by using the Fetch, Import, or Download template option.

Step 9. After the validation of the users, from the same window, you can add the sites into the tool. You will find three options to add the sites into it: Fetch Sites, Import Sites, and also Download the template, and then enter them manually.

Step 10. As the validation of the loaded sites gets completed then you can hit the Start Migration button from the source screen to start the process.

Step 11. Just after the completion of the migration process. You can save the reports to your local machine: Summary or Detailed report. These reports will help you to analyze the process in a detailed manner.

 

 

How to Use SPMT by Microsoft?

Most organizations are still using SharePoint on-premise. However, as per the limitations of the SPMT, organizations face several challenges. Therefore, Microsoft offered SPMT to migrate on-premise files to SharePoint Online. Using this tool, users can move to SharePoint Online from their current on-premise environment easily.

 

But while using the SPMT, you need to be well prepared. There are some prerequisites to use the SPMT efficiently. You need to prepare the complete list of sites and users that are going to Online from on-premise.  You also need to inform the users about the downtime of the migration process so that they can plan their tasks accordingly.  To perform SharePoint on-premise to Online migrations, you can use the SPMT using the below steps.

 

Step 1. Open the Microsoft 365 App Launcher and then Admin.

Step 2. Move to the SharePoint Admin Center

Step 3. From the migration option > click on Desktop Tool(SPMT)

Step 4. Now, press the Download tool button to initiate the process.

Step 5. After the successful downloading, install it by hitting Next.

Step 6. Click on the Start your first migration option.

Step 7. Select the File Share option and choose the Source of your files.

Step 8. On the next screen, enter the URL of your SharePoint site that is going to be migrated.

Step 9. Choose Document Library and Next.

Step 10. Assign a name to your migration and then hit Next.

Step 11. Lastly, click on the Start Migration button and Save the reports.

 

Conclusion

In this write-up, we have explained the complete process of how to use SharePoint migration tool. Both of the scenarios are discussed in detail whether it is on-premise to Online migration or Online to Online migration.